The Accounting and Grants Manager is responsible for day-to-day accounting support, managing accounts payable and accounts receivable, grants management, membership invoicing (in bulk once yearly and periodically throughout the year) and monthly general ledger reconciliations, including bank statements. The Accounting and Grants Manager also prepares monthly cash flow statements and other ad hoc financial reports for end users and facilitates annual organizational audits. This role will also help develop, review, enforce, and improve policies, systems, and procedures.
Responsibilities:
General Financial Accounting and Reporting (50%)
- Ensures the integrity of accounting information by recording, verifying, consolidating, and entering transactions.
- Prepares and records asset, liability, revenue, and expense entries by compiling and analyzing account information.
- Maintains and balances sub-ledger accounts by verifying, allocating, posting, and reconciling transactions and resolving discrepancies.
- Assists Executive Director and Program Directors with budget development and tracking.
- Manage and oversee general accounting activities and operations of SGA (A/P, A/R, GL, etc.)
- Assist with the month-end and year-end closing process.
- Monitor and analyze accounting data and produce financial reports and statements as required.
- Assist in financial analysis on an ad hoc basis.
- Recommend ways to reduce costs and enhance revenue.
- Assist with annual audits.
- Reconcile accounts monthly to ensure accurate reporting and ledger maintenance.
- Ensure compliance with GAAP principles.
- Assist and support the operations team on an ad hoc basis.
Grants and Membership Management (35%)
- Receive, deposit and manage philanthropic and government (federal) grants
- Member dues invoicing
- Create reporting procedures for grants and create financial reports for grants.
- Work with team members to develop and submit grant reports in a timely manner.
Thought Leadership (15%)
- Provide recommendations, improve systems and procedures, and initiate corrective actions as appropriate.
- Establish and enforce accounting policies and principles.
- Develop and document business processes and accounting policies to maintain and strengthen internal controls.
- Establish and enforce accounting policies and principles.
- Investigate and resolve audit findings, account discrepancies, and issues of non-compliance.
- Perform other duties as assigned.
Knowledge, Skills, and Abilities Required of the Successful Employee:
- Highly organized, efficient, and process oriented.
- Entrepreneurial spirit with a high degree of initiative and motivation.
- Resourceful, independent thinker, self-sufficient and self-motivated.
- Experience managing Federal and/or government grants.
- Problem Solving – identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
- Analytical – strong analytical and quantitative skills with accuracy and attention to detail.
- Technology – in-depth Excel and general ledger computer application knowledge, GAAP, financial statement presentation, budgeting, payroll, accounts receivable and accounts payable. Experience using Sage Intacct.
- Technical skills – ability to write policy manuals, experience using software to identify and analyze quality indicators and data, measure variables and highlight trends.
- Communication – excellent written and verbal communication skills, and ability to exercise sound and logical judgment in various situations.
- Relationship Building – flexible and creative self-starter who can work both independently and within a team, service-oriented, able to juggle multiple priorities within shifting agendas.
- Safety and Security – promotes and personally observes safety and security procedures and uses equipment and materials properly.
Minimum Education Required: Bachelor’s Degree
Relevant Degree(s): Accounting or Finance
Minimum Experience Required:
- Three (3) years of relevant not-for-profit accounting experience
- Three (3) years of experience using expense reporting financial systems
- Three (3) years of experience in advanced Google Suite and spreadsheet creation
Preferred Qualifications:
- Experience using Sage Intacct and Ramp expense reporting systems
- Five (5) years of relevant not-for-profit accounting experience
- Master’s Degree
Financial Responsibility: Position is responsible for day to day operations of all organizational finances. A credit check may be requested.
Impact on Results: Errors would have a significant impact on a large segment of SSDN and could result in the loss of public trust.
Interactions: Contacts are broad and significant both within and outside of the institution. Requires ability to interact with all staff levels in a fast-paced environment, with a high level of professionalism and confidentiality.
Information Access: Position regularly engages in high-level conversations and activities that involve financial strategic initiatives. Responsible for maintaining the highest level of confidentiality and discretion.
Work Environment: Work is performed within a routine office environment with no exposure to hazardous conditions. Physical demands are usually limited to sitting or standing, and may require some stooping, lifting or carrying objects of lightweight.
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