The Coordinator’s primary responsibility will be to provide day-to-day operational and program support to the Young Leaders Program Director, helping ensure the effective execution of the Young Leaders Program. As needed and appropriate, the Coordinator will also support the Director of Research and Innovation, who oversees program design and development across the Young Leaders and Education programs, on research, analytical, administrative, and special projects related to program design and development.

Young Leaders Program Operations & Coordination

Support the Young Leaders Program Director in the day-to-day operation and execution of the program - 80% of work capacity
Help coordinate key program milestones and events, including the leadership retreat, Pitch Showcase, and other convenings. Occasional travel, in-person event attendance, and work after hours will be required for key events related to the program.
Manage scheduling, logistics, calendar invitations, Zoom links, materials, and follow-up
Coordinate executive coach scheduling and administrative needs
Track program deadlines, participant deliverables, and outstanding action items
Manage the Young Leaders inbox and routine participant communications
In-office attendance 1-2 times a week at Newport Beach location

Applications, Selection & Participant Management

Administer the nomination, application, and diligence processes, including proactive communication and follow-up with nominees and stakeholders
Organize application, participant, and program materials and maintain accurate, accessible records
Support first- and second-round cohort evaluation through research and analysis of organizations, business models, impact, and leadership
Maintain participant data, spreadsheets, attendance records, and other tracking systems; proactively identify gaps and recommend improvements

Program Materials, Systems & Documentation

Prepare and organize program-facing materials, including onboarding checklists, decks, one-pagers, briefings, and other resources
Maintain the master program calendar, deadlines, and deliverables
Maintain ClickUp, including translating meetings and priorities into tasks, assigning deadlines, and keeping statuses current
Prepare meeting notes, action items, and follow-up tracking
Maintain organized program files, documentation, and institutional knowledge

Research, Analysis & Program Development Support

Provide ad hoc research, analysis, and administrative support to the Director of Research and Innovation as needs arise
Conduct research related to Young Leaders and Education program strategy, prospective partners, participants, alumni, and relevant organizations or innovations
Support development of internal presentations, strategy materials, program concepts, and other program design and development projects
Take ownership of discrete projects or workstreams, bringing structure to ambiguous requests and moving work forward with appropriate independence

What You’ll Gain
- Meaningful ownership within a high-impact leadership development program
- Exposure to exceptional climate leaders, entrepreneurs, funders, and nonprofit leaders
- Experience spanning program design, operations, events and stakeholder engagement
- Professional growth and mentorship within a small organization
What Success Looks Like
After six months, the Program Director can rely on the Coordinator to independently manage established workflows and execute routine programming without repeated reminders.
Program calendars, task systems, and participant records are accurate and current; materials and reports are complete and thoroughly reviewed; and communications, event logistics, and follow-ups are handled on time.
The Coordinator proactively identifies deadlines, risks, and data discrepancies, recommends practical solutions, and translates information into insights that support program decisions, exercising sound judgment about when to act independently and when to seek guidance.

Programs Coordinator

About the role

Role description

Primary responsibilities

Required qualifications

Before you apply